SDMS V HRPersonnel is more than just a Personnel System. It emcompasses all the major functions of today's personnel administration and Human Resources Departments uniquely designed with and for Universities and Colleges over some 20 years. It is offered as an entensive core system with an equally impressive range of optional modules.
With a single database of all key administration functions, it means that data is only entered once saving time and reducing errors. SDMS V HRPersonnel is supplied in specific sector editions for Social Services, Probation, Health, Universities, Colleges of Further Education and Universities.
Each Sector edition draws on the expertise of leading practitioners in each sector to ensure that the general features of one of the best HRPersonnel Systems available today is delivered with specific features, enhancements and complete modules for that sector.
Optional Modules:
Optional Modules include: Absence and Attendance; Recruitment and Selection; Pay Details and Payroll Integration, Training and Learning Management, Part Time and Visiting Lecturer Record, Staff Scheduling and Rostering, Employee Self-Serve Web Access Tools, Feedback Data Hardware for attendance logging, Quick Address and OrgPlus.
SDMS V HRPersonnel: Universities Edition:
The Universities Edition has many features specifically designed for HR Management in Universities. Whilst too numerous to list all of them the most prominent are:
- Multi-Posting: Job Sharing and Part Time Contracts
- Pay Scales and Pay Points with Discretionary Points/Bars
- Automatic Increment Administration
- HESA Staff Record Data and Returns Module
- Visiting Teacher Management Module
- Equal Opportunities Monitoring
Higher Education Statistics Agency and Staff Record
The HESA Staff Module is kept up to date with the changes introduced by Higher Education Statistics Agency and updates are included free of charge within the annual support contracts for the module of SDMS V HRPersonnel. It is supported by free On Line Briefings and remote Upgrade Installation. SDMS Ltd has been supplying Staffing Statisical returns in the FE College sector, local government and adult care for some 20 years and has proven experience in ensuring the production of Staff Returns with minimum effort. The company has now released the HESA Staff Return Module drawing on this experitise.
HESA Staff Record Module
The SDMS HESA Staff Record provides Universities with a staffing returns module which is fully integrated with SDMS V HRPersonnel itself. Employee and contract information entered anywhere in the system feeds directly into the Staff Record data managment screens completely removing the need for double data entry. To support speed and ease of producing the Return, the module includes:
- Integrated HESA Staff Data Record
- HESA Contracts: Full and Part Time
- HESA Codes
- Ethnicity and Work Category Translation
- Pre-submission Data Check and Validation
- Missing Data Audit
- Data Completion Checklist
- Updated in Line with HESA Requirements
- Production of Return for On Line Submission and Validation
- Reports: Standard and to Excel™
HESA Staff Data Record: Full-Time Staff: Screen View:
The data entry screens for the HESA Staff Record are simple and easy to use. Where data has already been entered as a normal part of recruitment, appointment or updating personnel records, this data automatically populates the Staff Record. This reduces the burden of data entry making the completion of the Returns a task which is completed during the year rather than in a mad rush close to the submission date.
Any data already entered in the HRPersonnel system which is required for the Return such as the Gender, Ethnicity, Start of Employment and Start in Service will be automatically used to populate the necessary fields.
Access to HESA Record from the Staff Screen
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HESA Record from the Staff Screen
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HESA Validation Check:
As the details are checked and updated relating to both the Staff and Contract Details, you can easily check whether the information will pass through the specific validation rules set out by HESA using the Validate function available against an individual record.
HESA Validation Check Screen
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Quick Data Entry:
Rather than having to open each member of staff's record to check and validate their details, the software provides a Quick Entry Screen where a list of all the staff whose details will be provided on the HESA Staff Return so they can be accessed easily, have the data checked and the details can be amended if necessary. If the requirements of the Return changes yearly, these amendments are included in annual updates whether these are new codes, removal of codes, new fields, validations and layouts - and so there is no additional database to update - with it all being dealt with in HRPersonnel.
Staff Record Batch Data Entry Screen
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HESA Staff Return Validation Report
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Data Validation and Audit:
Since most of the data required by the Staff Return will be entered as a normal course of good practive in Personnel Administration, the task of producing Staff Return will need to focus on the data that is missing. To ensure that we can do this most effectively, data audits and missing data audits are built into the module.
HESA Staff Return Upload:
Once the data has been entered and validated for the University within HRPersonnel it can then be exported to a data file which can then be uploaded into the HESA On Line Submission website. This process can be completed as many times as required.
HESA Staff Return Upload Flow Diagram
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Pre-submission Check:
Before submitting the Staff Return SDMS Ltd provides a final data checking service whereby, in addition to the in-built integrity checks of SDMS V HRPersonnel, the data is checked against the latest Staff Record On Line Submission Website by SDMS Support and any errors reported to the user. This is included at no extra charge as part of the Annual Support fees.
For Further Information and to Purchase:
SDMS Ltd offers a wide range of presales services to help you decide to purchase its software. These include On Line and On Site Presentations, seminars at Regional Centres as well as the SDMS Centre in Telford. On Line Presentations are fully interactive and led by SDMS Product Specialists.
