SDMS V HRPersonnel FE College Edition addresses the unique needs of Colleges. Believing that the needs of personnel administration in Colleges has unique and special requirements, SDMS HRPersonnel (originating in the FE Sector itself) draws on partnerships with College managers since the early 1990s to meet these needs!
Personnel Administration and Management
SDMS HRPersonnel FE College Edition is more than a personnel system. It encompasses all the major functions of today’s Personnel and Training Department – a mission critical system to ensure the best in Human Resource Management practice from Recruitment to Retirement. To guarantee that your Personnel and Training Department is never left wanting when it comes to its business critical role, SDMS HRPersonnel is a modular system that addresses all aspects of Personnel Administration from Recruitment to a fully integrated Training Administration and Recruitment Module. In addition, SDMS HRPersonnel FE College Edition is specifically tailored around the special requirements of FE Colleges based on over 15 years experience of working with Colleges throughout the Country - in England, Scotland and Wales.
Employee and Staff Details
Comprehensive and detailed employee records for all types of College Staff are easily maintained. While the minimum of data is required by the system, a wide range of personal information can be easily held including Staff Reference and National Insurance Number, Names, Known As, Addresses, Gender, Ethnicity, Date of Birth, Posts Held, Job Titles and Responsibilities, Dates of Appointment, Retirement Dates, Career Benchmarks, Promotions, Next of Kin and Doctors’ Details. Union Memberships, Special Requirements, Vehicles, Medical Conditions and UK Work Status can also be recorded. Staff may be assigned to Departments, Office Locations, Course Teams or groups within the College.
 Staff Details |
 Staff Sensitive Details |
Posts and Establishments and SIR Return
Establishment and Post management in the software is able to accommodate the simplest to the most complex range of jobs and posts. If desired, the software may be used without defining posts for employees. Alternatively, employees can share the same post or be assigned to several simultaneously. Pay Grade and Scale Points together with Funding and Cost Centres can be set against Posts, as well as Induction, Competency and Training requirements. Global changes can be made to posts and applied to staff assigned to them. A wide range of statistics on post occupancy can be produced for departmental and College wide reporting. Visiting Teachers and other Part Time Staff can all be managed with the software. Contracts can be entered and contracts issued. Details of classes taught and other work undertaken by part-time staff can be recorded, with start/end dates, start and end time, number of weeks, budget to support salary administration and audit. SDMS HRPersonnel includes a fully integrated SIR Module (Staff Individualised Record), which allows staff and post data to be entered in a fast and easy way for the production of the SIR Return.
Employee Development and Training Administration
SDMS HRPersonnel Training Administration Module supports Full Course Management and Administration with Course Scheduling, Course Advertising, Enrolments and Attendance. Full Training Histories are maintained for all employees. A full profile of Competencies and Qualifications is held with QCF/SCQF details. This data can be reported on to give comprehensive performance reports to assist Colleges in evaluating the Staff Development provided to employees, the Take-Up and Delegate Costs of such training. Full details of Trainers, whether in-house or external, as well as a database of Training Providers is maintained. Employee Appraisal and Performance Review, Employee Training, Training Needs, Qualifications, Skills and Competencies can be administered. The Skills Audit Module helps develop profiles of Skills and Qualifications to match the needs of Students.
Staff Individualised Record and Staffing Returns (More on SIR Module)
The SIR Module is fully integrated into the core HR System and where data has already been entered as a normal part of recruitment, appointment or updating personnel records, it automatically populates the SIR record. SIR Data audit and missing data views help users complete the SIR at minumum cost. It is provided with an upload facility to the LSIS website. For English Colleges it is now updated to the requirements of SIR23. A version is also provided for Welsh College SIR Returns and Scottish College Staffing Returns to the Scottish Funding Council.
Recruitment
The software also includes extensive Employee Recruitment and Selection functions. From the identification of Recruitment Needs (based on employee retirement dates, temporary and fixed term post dates, planned maternity and other extended leave dates) Creating New Posts, Campaign Planning, Advertising, Initial Enquiry Management, Candidate Selection to Short Listing, Interviewing and Assessment, Taking up References and Pre-Employment Checks, as well as final appointment.
Time and Attendance
Attendance can be logged, analysed and reported on. Date, Time and Duration, together with Reasons and whether paid or not can be held for each absence and matched against the standard work pattern for the employee. Absence can be logged on a Daily or Weekly Basis and the software fully complies with the EU Working Time Directive. Statutory and Non-statutory Sick Pay can be calculated and passed for payment. Maternity Leave and Pay are also fully managed together with the ability to apply non-statutory leave provisions. Holidays can be planned within the software.Salary Earnings and Pay
Pay features are extensive. Annual (Monthly) and Weekly Pay Details with Hourly Rates or pay scales with spinal columns, minimum and maximum, bars and discretionary points are held. Many automatic pay calculation features support the preparation of Gross Pay, Taking Holidays, Attendance, Pension Contributions and Hours Worked.Save Time
SDMS HRPersonnel enables the day-to-day tasks of Personnel Administration to be carried out simply and effectively with the minimum amount of effort and staff time. Wise Owls, Quick Administrators, Checklists, Business Rules with Auto Data Entry and at-a-glance screens, are just some of the many ease of use and Speed Entry Features of SDMS HRPersonnel. And, of course, SDMS Software is integrated with Microsoft Word™ and Excel™.Powerful Reporting
The software comes with easy to use and flexible Standard Reports. The comprehensive range of reports provided gives detailed analysis of: Posts and Occupancy, Employee Costs and Funding, Jobs and Contracts, Vacant Posts, Recruitment, Equal Opportunities and many more. Each standard report may be customised with easy to use report customisation screens. SDMS HRPersonnel is also supplied with an optional integrated Report Writer for further reporting choice.  Report Quick Customisation |
 Example Report Output |
Organisational Charting (More on OrgPlus Charting)
SDMS Charting: OrgPlus™ Professional is a fully integrated Optional Module for use with SDMS HRPersonnel for Windows. It offers to users of SDMS Personnel OrgPlus™ Professional - the Industry-Standard Software for creating Organisational charts. This optional module is supplied with a set of ready to run charts which include: Line Manager Organisational Chart,Departmental Organisational Chart,Organisational Chart for People, Departments and Managers and Post Hierarchy Organisational Chart with Establishment Data View.
Line Manager Access (More on Line Manager Access)
Line Manager Access allows key aspects of Personnel Administration and Management to be devolved to Line Managers, Departmental Heads or Team Leaders by giving Managers access to specific parts of HRPersonnel. Whether it be as simple as updating Change of Address, Logging Lateness, Return to Work Interviews, Appraisal, the use of this module has potentially immediate benefits and cost savings. Line Managers and Team Leaders can be given access to see or amend information about the Staff they manage or particular parts of this information and not others with appropriate access and security.
SDMS Report Writer: Crystal Reports (More on Crystal Reports)
The extensive standard report included with HRPersonnel is extended with SDMS Report Writer: Crystal Reports™ for additional ad hoc report writing on data held in SDMS. With Crystal Reports™ users can Access the Data, Design, Write and Distribute their own reports, in their style when they want in a format they need. Users of this module can produce a range of ad-hoc, impressively designed reports including: Conditional and Sub Reports, Columnar, Form Style, Multiple Section and Drill Down features. Simple Lists, Letters, Pre-printed Forms or Labels can also be produced.
Workgroup Editions for Smaller Colleges
The Workgroup Edition is specifically offered for smaller enterprises where the number of concurrent users is not expected to exceed five. It can be installed without the use of a dedicated server. It is offered for a range of Employee Numbers from less than 50 to 500 in Employee Bands of 100 Employees. Where there is a need for more than 5 concurrent users we recommend the Full Client Server product.
