School Governor Records: Integrated Module for SDMS V Staff Development and Learning Management for Windows and e-Training
SDMS V Staff Development and Learning Management for Windows provides extensive features for the management and administration of all aspects of training and learning in Education and Children’s Services. e-Training Web Access allows Governor training courses to be planned and posted on the Council’s website with full application and approval managed either by the Council’s Central Governor Services, or Schools themselves, or both. The School Governor Records Module extends this and ensures that Governor Services units can carry out their role simply and cost effectively in supporting Schools and their governing bodies.
School Governor Services
Governor personnel records, School Governor appointments, School record, School governing body composition and vacancies are just some of the elements of the School Governor Records Module that will help you keep track of Governor’s appointments, Governor recruitment and their placement on governing bodies themselves. It provides all main functions required by the typical Governor Services Unit, including the ability to record and manage the composition of the School governing body as part of its School record; comprehensive contact details and personal records together with skills, qualifications and responsibilities for each Governor; periods of tenure and type of Governor; and as a module of SDMS V Staff Development with comprehensive staff development and Governor training management. With a comprehensive library of standard reports, word and email templates as well as reminders and alarms, it provides a flexible set of tools for the day to day work of Governor Services.
Governor System Summary – Business Functions and Features
- A Comprehensive Personal Record for each Governor with Names, Gender, Ethnicity, Date of Birth and Age, NI Number and Passport Details
- Governor Contact Details of Addresses, Telephone, Mobile, Email Addresses and Notes
- School Governor Positions, Type of Governor, Periods of Tenure and Responsibilities
- CRB and Safeguarding Checks with Clearance Type and Full Check Record
- Competencies and Qualifications Record
- Special Requirements and Equal Opportunities File
- Bank Details, Travel Claims and Expenses
- Correspondence Log for Letters and Emails
- Previous Training and Current Training Record
- Costs of Training and Qualifications and Skills Gained
- Training Needs Record and Human Resource Audit with Industrial and Commercial Experience Profile
- Schools Database with School Name, Ref, Type, Address, Contact Details, School Main Contacts and Staff List
- School Governing Body Composition, Number and Positions required, Types and Governor Vacancies
- School Governing Body Membership and Periods of Tenure for governors
- Governing Body Meeting Record with Dates and Attendance
- Word and Email Templates
- Standard Reports Library
- In built Contact Manager
The Governor Record
The Governor Record provides a comprehensive personnel file for all Governors and prospective Governors including names, addresses, gender, ethnicity, date of birth and other details to support both governing body placement and Governor training administration.
Governor Details Screen |
The School Record
Governor administration and placement is facilitated by holding full School details including, reference numbers (DFE, OFSTED), name, address, telephone, fax numbers and emails, as well as bank details. A profile of the governing body for each school can be set up including the number of Governors required and the type of Governor position.
The number of currently assigned Governors in each category and the current vacancies can be seen at a glance. Each person can be a Governor of many schools, the dates of tenure, position, and political affiliation (if applicable) can all be recorded against each governorship with notes on sponsorship and proposal.
Schools and Organisational Units |
School Members Screen |
CRB and Safeguarding
Criminal Records and Safeguarding checks can be held, together with type of check required, description of check, date forms completed, fees, verified and endorsed together with results and renewal dates. Identity Checks, List 99 Checks, CRB Disclosures, Confirmation Criminal Records and Safeguarding checks can be held together with any relevant professional registration details. Reminders can be set for when they are due to expire.
Day to Day Administration
Use of the Governor Record will support office procedures and help you keep track of which Schools are short of particular types of Governor and when Governors move on or retire. As you are informed of a Governor’s resignation or other reason for not continuing as a Governor of a particular School, these details can be entered in the end of tenure date on the Governor Details screen. By periodically running the “Approaching End of Tenure” report you will ensure that you have replacements for any Governors leaving soon. As one Governor’s end of tenure and another’s start of tenure date passes, they will automatically be excluded or included on the “Schools/Governors” screen and Governor membership reports, keeping current Governor numbers up to date. Reminders and Alarms help keep up to date with day to day tasks.
Keeping in touch with Governors and Schools is easy with SDMS’s integrated Contact Manager, allowing all users to have an up-to-date picture of all discussions and plans in progress with Governors or prospective Governors.
Governing Body Meetings
SDMS V Staff Development for Windows can be used to log and schedule officer and Adviser support to School Governor Meetings and to maintain dates of Governor meetings.
School Governor Meetings can be scheduled and records of attendance maintained if required. Notes and minutes of the meetings can also be recorded and held.
Reporting and Information
The School Governor Records Module comes with easy to use, extensive and flexible Standard Reports. The comprehensive range of standard reports provided gives detailed information on all Governors training and take up, approaching end of tenure, Governor vacancies, governing body composition by School and phase as well as a range of standard word templates and emails.
Standard reports may be customised with easy to use report customisation screens and export to Excel™. SDMS V Report Writer: Crystal Reports is an optional module providing further reporting.
Composition of Governing Body Set Up |
Word Templates and Workflow
The School Governor Record Module is integrated with a range of Office Suites, including MS Office™ for producing standard letters, mail merge and spreadsheets.
Contact Manager
Keeping in touch with Governors and Schools is easy with SDMS's integrated Contact Manager; allowing all users to have an up-to-date picture of all discussions and plans in progress with Governors or prospective Governors. A record of all contacts, such as letters, telephones and e-mails is easily maintained, giving Contact by Date and Time as well as First Contact, Last Contact, Next Contact, Follow-on Actions and Date Last Updated.
SDMS Options to Support Governor and Children's Services
SDMS Ltd offers a range of products to support Education and Children’s Services and School Governor support. e-Training for Web and Intranet Access provides On Line Self-Serve for Governor training. SDMS V Recruitment and Selection provides full recruitment functions for Governor recruitment and appointment, while SDMS V Adviser and School Support provides a School Visit Management System. All have Windows and Web features.
| SDMS V Staff Development and Learning Management for Education and Children's Services (More...) |  |
Web e-Training and Web Learning Management (More...) | |
| Adviser and School Visit Records (More...) | |
Web e-Adviser (More...) | |
| SDMS V HRPersonnel for Windows (More...) | |
SDMS V Recruitment and Selection (More...) | |
| e-Learning (More...) | |
Integration with Council Systems and Bespoke Services (More...) | |
For Information and to Purchase:
Contact SDMS Ltd’s Sales and Business Development Team on 01952-200911 or by email: sales@sdmsltd.com,
