Testimonials: SDMS V HRPersonnel for Windows
SDMS V HRPersonnel with Rostering and Sage Payroll Integration
Ms Claire Cook, Personal Assistant, Winash Rest Home:
Winash has been a care home for the elderly since 1938 and provides quality residential and respite care in Victorian Clevedon. Privately owned by Heather House, whose parents owned Winash from 1973; it continues to exceed industry best practice for every aspect of residential care. Winash is highly commended by residents, their families and care professionals.
“After looking at several providers, we chose to purchase SDMS Software due to its ability to manage our complex contractual hours and working patterns of our staff. We felt that using their software would enable us to effectively record all staff’s working hours from kitchen staff that work a 2 week rolling rota, night staff that have a fixed rota and day staff that work different shifts as and when required.
The Rostering Module was something that caught our attention by allowing us to set up different rotas for each team of staff and for the system to automatically check and notify the manager of any annual leave and absences.
Accurately recording Annual Leave was another key requirement for us. We are moving from a paper based system which was quite time consuming, so having up to date and real time information on each persons entitlement and exactly how much holiday they had booked and have remaining is vital to us.
We have had our Project Planning Meeting and are looking forward to using the system after a speedy implementation to fit in with our timescales.”
Winash Rest Home
SDMS V HRPersonnel for Windows
SDMS V e-HRP.Net Web Access and Sage Payroll Integration
Ms Clare Reeves, HR Manager, YMCA Cambridgeshire & Peterborough:
YMCA Cambridgeshire and Peterborough is a Christian charity working to enable communities, families and especially young people, to grow to their full potential by participating in a supportive and inclusive society, through many of our programmes and civilities across the country, including housing, youth work and health and fitness.
“As a charity that’s committed to providing high quality services through our many programmes across the county, we decided to acquire the SDMS HRPersonnel system in 2012 to help us ensure that we can meet those high standards of service delivery.
With the growth of the Charity we needed to provide our managers with access to the details held within the application at their convenience. There was an additional need for our Finance department to have access to staff details and so Payroll Integration was also important for us.
Having been SDMS customers for a number of years we knew about the additional e-HRP.Net web application and Payroll Integration Module. We were contacted by Jamie in the Sales Team and we promptly arranged a presentation of the web application.
During the presentation we were given an overview of the system and were impressed - not only did it allow for our managers to have access to staff details at their convenience but it was also very straightforward! And the Payroll Integration also looks simple - pulling off a report in an excel format to be able to pass between the teams as and when required.
We have scheduled our Project Planning Meeting for May 2015 and we are really looking forward to implementing the web application.
The e-HRP.Net application will be rolled out to our staff in a two step process - firstly with our managers completing tasks and then implementing the self serve access to our staff.
We know that SDMS will be there to support this process and offer further onsite or online training for the team should they require it”.
YMCA Cambridgeshire and Peterborough
SDMS V HRPersonnel for Windows
SDMS V HRPersonnel for Windows
Ms Clare Reeves, HR Manager, YMCA Cambridgeshire & Peterborough:
“YMCA Cambridgeshire and Peterborough is a Christian charity working to enable communities, families and especially young people, to grow to their full potential by participating in a supportive and inclusive society, through many of our programmes and civilities across the country, including housing, youth work and health and fitness.
As a charity that’s committed to providing high quality services through our many programmes across the county, we decided to upgrade our existing HR system to help us ensure that we can meet those high standards of service delivery.
We found that our existing HR solution was too complex and began to look for an alternative system that could record Basic Employee Personnel details, Holidays and Sickness together with a Payroll Export that was user friendly and didn’t require high levels of IT knowledge to enable us to set up and start using the system.
We came across the SDMS website which we found to be very comprehensive and gave us a useful insight into the product and its capabilities.
After a detailed conversation with a product specialist we were confident that SDMS V HRPersonnel for Windows could meet our requirements and more. We arranged an On Line Presentation of the software where the presenter took us through the basic modules available within the core system and were impressed with its features.
We found that the software would allow us to record a lot more information than we currently do, leaving us with room for growth and future improvement of our HR processes. The Payroll Export would enable us to easily transfer details of new starters and leavers along with Basic Pay information across into Sage Payroll and the offer of a bespoke Data Migration of data from our current system without the need to re-enter staff details would allow for a speedy implementation.
We found that SDMS were able to provide us with a very competitive price for both the software and the data import and decided to purchase. We are currently in the early stages of implementation and have had our first on line meeting where we discussed the schedule of tasks and key objectives and have set key delivery dates for training, installation and system implementation.
SDMS have been very helpful in helping us and suggesting ways of us getting the information out of our current HR system and into SDMS. We have been working closely with them and sent the sample data that we want them to transfer into HRPersonnel and they are in the process of designing a bespoke import to populate the system to get us up and running as soon as possible.
We anticipate that SDMS will be able to meet and exceed our expectations and we are looking forward to unlocking the full potential of the system in the near future.”
The YMCA is a leading Christian charity committed to supporting all young people, particularly in times of need. The YMCA reaches out to over 1,000 young people each year, working with them at every stage of their lives and offering support when and where they need it most.
YMCA Cambridgeshire and Peterborough
SDMS V HRPersonnel for Windows
SDMS V HRPersonnel for Windows
St Cuthbert’s Hospice, Karen Grigg, H.R. Manager
“St. Cuthbert’s Hospice, has been helping the people of Durham, Chester-le-Street and Derwentside to make every day count since 1988.
St. Cuthbert’s Hospice provides a range of care and support services to individuals, as well as to their relatives and carers, helping people to cope with life limiting illnesses.
We are a local charity and make no charge for our services, relying on fundraising and community support in order to continue to do our essential work and have chosen SDMS Ltd to provide its HR Management Information System (SDMS HRPersonnel for Windows).
As with most Hospices and Care Homes we face the increasing challenge of maintaining accurate and up-to-date information on both staff and volunteers to satisfy the increasing statutory, regulatory requirements and inspections, as well as our own internal needs of day to day management. Following some market research we found that SDMS Ltd provided a highly professional, proven and cost effective system which appeared to address most of our needs. The Company proved to be very flexible in responding to our requirements as they became clearer through a series of On Line Presentations of the software and discussions. While perhaps small in terms of staff numbers; Hospices such as St Cuthbert’s have the same requirements as very much larger organisations with large IT budgets. SDMS proved to be very flexible in its pricing strategy.
The Company also responded superbly to our need for a speedy implementation. Following an On Line Project Planning Meeting which took us through the process around how best to implement the software, we will be undertaking a number of On Line and On Site Training Days to help implement the software. Our existing staff and volunteer data is being migrated to SDMS and the implementation is now gathering speed.
As well as implementing the Personnel application we will also look at using the Recruitment and Selection module to enter applicant details and for this to then feed through the recruitment cycle to update the staffing and volunteer information. We also look forward to introducing the Staff Rostering and Scheduling Module which we feel will allow us to improve the production and management of what is continuously a complex problem of maintaining the right staff in the right place at the right time. To help with this SDMS will be providing additional specialist consultancy to set up three of our existing Rosters to accelerate the learning curve.”
St Cuthberts Hospice
SDMS V HRPersonnel for Windows
SDMS V HRPersonnel for Windows - Hospice and Care Edition
SDMS V HRPersonnel for Windows: Hospice and Care Edition has been developed with four Midlands Hospices and has many unique features to meet the special requirements of Personnel Management and Administration in Hospices. Here are some of the views of just some of those involved with this development.
Severn Hospice - Alan Terrill, IT Manager:
“I have been involved with the implementation of SDMS from its beginning with Severn Hospice. We were the last to join the SDMS Hospice Development Project, but as the existence of this software prompted us to take on a full time HR Advisor, we have been able to make use of it from the very start of our Personnel department. This was helped by a clear vision of what was required by our Chief Exec, Paul Cronin. Although there is much we still do not use, I am impressed by the many facilities available, and it is good to know these other parts are already there for when we need them.
Much of the newly released Rostering Module has been based on meetings with key Nursing Staff at Severn and we look forward to its gradual implementation.”
Severn Hospice - Ms Gaynor Taylor, HR Manager:
“Notwithstanding the inevitable teething problems that are associated with learning to use any new Personnel System SDMS V HRPersonnel is now an integral part of our Personnel Administration function”.
St Giles Hospice - Breda Moloney, IT Manager:
“When we first become involved with the SDMS initiative we had a list of requirements we felt must be met including the ability of Team Leaders and Line Managers to access and update the records of their own Staff in order to reduce the burden on central functions and to share ownership for the correctness of Personnel information. We are a long way down the road to achieving this.”
Compton Hospice - Ron Middleton, CEO:
“We have found that the implementation of SDMS Personnel Software has provided a useful checklist for developing and improving our already substantial Personnel function. We are now looking forward to extending the number of Staff accessing it for day to day work and for implementing the Rostering Module with our Kitchen and Stewarding Rosta plus in due course our Nursing Duties and Volunteer Reception Duties."
SDMS V HRPersonnel for Windows
