| Staffing Management and Administration: On Premise and Hosted Cloud |
This Edition provides Hospices and Care Homes with a set of Personnel Management and Administration Tools that are essential in an increasingly demanding statutory, financial and regulatory framework. These range from a highly detailed Criminal Records Check Module and the ability to manage the complex Post and Job structures typical in Hospices to the optional Rostering Module increasingly sought by Hospices to secure greater operational efficiency in Staffing and minimise avoidable costs. Whether you employ 50, 500 or 5,000 Staff HRPersonnel for Hospices can provide a solution for you. Fully scalable its modular format allows you to introduce new modules as and when needed and in addition it is now offered in a WorkGroup Edition for the smaller Organisation with limited budgets. SDMS V HRPersonnel Hospice and Care Home Edition has been developed with Hospices throughout the UK. |
| Meeting the Requirements of Hospices: Core Functions and Optional Modules |
| SDMS V HRPersonnel Hospice and Care Home Edition encompasses all the major functions of today’s Personnel and Training Department from intial Recruitment, Continuing Management and Development to Retirement. All aspects are fully integrated and are offered as a Core System with extensive optional modules. The Core Product Includes: Employee Details and Addresses and Equal Opportunities Data, Medical Profile (Doctor Details, Medical Conditions, Special Requirements, Emergency Details), Employee Contracts & Job History, Basic Salary Record and Salary History and Benefits, Departmental Profile and Membership, Establishment Module, Skills Module: Qualifications and Competencies, Work Patterns, Grievance and Discipline Module, Health and Safety Module including Accidents Book, Appraisal Module, Needs Module, Employee Images, Diaries, Reminders and Alarms, 10 User Definable Fields, Business Rules, Vehicle Management and Travel Claims Module, Security Checks Module – CRB and other Checks, Document Administration: Quick Administrators, Mail Merge and Emails, MapPoint™ Exports, Pensions Schemes Module and Standard Reports (Customisable by Output - on all the above). |
| Optional Modules: |
| Optional Modules include: Recruitment and Selection Module, Training Administration and Employee Development (excluding Appraisals and Needs), Part Time & Casual Staff, Pay Details Module (including Deductions, Expenses, Overtime, Statutory Pay), Payroll Export and Integration (e.g ADP, Earnie, Sage, Others), Attendance and Absence Module (incl. Overtime, Sickness and Absence, Timesheets Holidays, Lateness, Attendance log, Maternity/Paternity Leave etc.), Staff Scheduling and Rostering, Organisational Charting, Quick Address Rapid™ Addressing Software, SDMS Report Writing with Crystal Reports™. |
| Employee and Staff Details |
| Detailed Employee Records for all types of Employees are easily maintained within the Software. While the minimum of data is required by the system, a wide range of personal information can be easily held including Staff Reference and National Insurance Number, Names, Known As, Addresses, Gender, Ethnicity, Date of Birth, Posts Held, Job Titles and Responsibilities, Dates of Appointment, Retirement Dates, Career Benchmarks, Promotions, Next of Kin and Doctors’ Details. Union Memberships, Special Requirements, Vehicles, Medical Conditions and UK Work Status can also be recorded. Staff may be assigned to Departments, Office Locations, Delivery Teams or Groups such as Volunteers. |
| Establishment, Posts and Jobs |
Establishment and Posts management features of the Software are able to accommodate the simplest to the most complex range of Jobs and Posts. Employees can share the same Post or be assigned to several simultaneously. Full Job Histories and Progression is maintained. Pay Grade and Scale Points together with Funding and Cost Centres can be set against Posts, as well as Induction, Competency and Training Requirements. Global changes can be made to Posts and applied to the Staff assigned to them. A wide range of statistics on FTEs and Post Occupancy can be produced for departmental reporting. Bank Staff can be managed with the Software. Employment Contracts can be entered and issued. Details of work undertaken by Part-time Staff can be recorded, with Start/End Dates, Start and End Time, Number of Weeks, Budget to Support Salary Administration and Audit. |
| SDMS V CQC Staffing Return Module |
Since 1st October 2014, the Care Quality Commission (CQC) changed the way they regulate and inspect adult social care. The introduction of their Provider Information Return (PIR) is an important element of the new inspection process in which they ask Hospices to provide them with the responses to a set of key questions. The SDMS V CQC Staffing Return Module provides the necessary tools and reports to generate the information required to complete the relevant questions of the Care Quality Commission Hospice Provider Information Return. The CQC Staffing Return Module and Reports provides:
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| Employee Development and Training |
| The SDMS V HRPersonnel Training Administration Module supports Full Course Management and Administration with Course Scheduling, Course Advertising, Enrolments and Attendance. Full Training Histories are maintained for all Employees. A full profile of Competencies and Qualifications is held with QCF/SCQF details. This data can be reported on to give comprehensive performance reports to assist Organisations in evaluating the Staff Development provided to Employees, the Take-up and Delegate Costs of such training. Full details of Trainers, whether in-house or external, as well as a database of Training Providers is maintained. Employee Appraisal and Performance Review, Training Needs, Qualifications, Skills and Competencies can be administered. |
| Recruitment |
| SDMS V HRPersonnel for Windows also includes an extensive Employee Recruitment and Selection Module. It includes the identification of Recruitment Needs (based on Employee Retirement Dates, Temporary and Fixed Term Post Dates, Planned Maternity and other Extended Leave Dates), Creating New Posts, Campaign Planning, Advertising, Initial Enquiry Management, Candidate Selection to Short Listing, Interviewing and Assessment, Taking up References and Pre-employment Checks, as well as Final Appointment. |
| Time and Attendance |
| Attendance can be logged, analysed and reported on. Date, Time and Duration, together with Reasons and Whether Paid or Not can be held for each Absence and matched against the Standard Work Pattern for the Employee. Absence can be logged on a Daily or Weekly Basis and the software ensures you comply with the EU Working Time Directive. Statutory and Non-statutory Sick Pay can be calculated and passed for payment. Maternity Leave and Pay are also fully managed together with the ability to apply Non-statutory Leave provisions. Holidays can be planned and recorded within the software. |
| Salary, Earnings and Pay |
| Pay features are extensive. Annual, Monthly and Weekly Pay Details with Hourly Rates or Pay Scales with Spinal Columns, Minimum and Maximum, Bars and Discretionary Points are held. Many automatic Pay Calculation features support the preparation of Gross Pay, Taking Holidays, Attendance, Pension Contributions, and Hours Worked into account. A Payroll Integration Module allows details to be passed to Payroll for processing. |
| Rostering and Staff Scheduling (More on Rostering) |
An easy to use worksheet style Rostering screen which allows Team Leaders to prepare Weekly or Monthly Staff Rosters, Multiple Drafts and Final Roster with actualisation and day to day adjustment. It can be used with HRPersonnel or separately with Excel™ Staff Roster Data Export to external systems. Auto load of key information about Staff, their Jobs and Contractual arrangements, Holidays and Work Patterns help to produce Draft Roster or Schedules. It provides a user definable Roster Set Up for Multiple Rosters - Staff Requirements and Shifts with Staffing Ratios Needed and Team Matching to match people against Roster requirements. A print facility to Excel™ format for display distribution or display is included for Final Rosters. These can be updated with Actual Attendance and adjustments to produce Final Employee Timesheets. |
| Time and Cost Savers |
| SDMS V HRPersonnel enables the day-to-day tasks of Personnel Administration to be carried out simply and effectively with the minimum amount of effort and Staff time. Wise Owls, Quick Administrators, Checklists, Business Rules with Auto Data Entry and at-a-glance screens, are just some of the many ease of use and Speed Entry Features of SDMS V HRPersonnel. And, of course, SDMS Software is integrated with Microsoft Word™, Excel™, MapPoint™ and QuickAddress Rapid™. |
| Line Manager Access (More on Line Manager) |
| Line Manager Access allows key aspects of Personnel Administration and Management to be devolved to Line Managers, Departmental Heads or Team Leaders by giving Managers access to specific parts of HRPersonnel. Whether it be as simple as updating Change of Address, Logging Lateness, Return to Work Interviews, Appraisal, the use of this module has potentially immediate benefits and cost savings. Line Managers and Team Leaders can be given access to see or amend information about the Staff they manage or particular parts of this information and not others with appropriate access and security. |
| Powerful Standard Reporting |
The software comes with easy to use Standard Reports. Its comprehensive range of reports provided gives detailed analysis of: Posts and Occupancy, Employee Costs and Funding, Jobs and Contracts, Vacant Posts, Recruitment, Equal Opportunities and many more. Each standard report may be customised with easy to use Report Customisation screens. SDMS V HRPersonnel is also supplied with an optional Report Writer for further reporting choice. |
| SDMS V Report Writer: Crystal Reports™ (More on Crystal Reports™) |
| The extensive standard report included with HRPersonnel is extended with SDMS V Report Writer: Crystal Reports™ for additional ad hoc report writing on data held in SDMS. With Crystal Reports™ users can Access the Data, Design, Write and Distribute their own reports, in their style when they want in a format they need. Users of this module can produce a range of ad-hoc, impressively designed reports including: Conditional and Sub Reports, Columnar, Form Style, Multiple Section and Drill Down features. Simple Lists, Letters, Pre-printed Forms or Labels can also be produced. |
| Logicity Professional Crystal Reports Viewer and Scheduler for HRPersonnel |
| For uses of HRPersonnel who use Crystal Reports to complement our standard reports; we now supply Logicity Professional a Crystal Reports viewer that can be installed onto an end-user's PC to run pre-developed Crystal Reports without having to purchase a license of Crystal Reports. Administrators can specify if Crystal Reports can be viewed, printed, e-mailed or exported. The module is provided with Logicity Professional, 5 pre written Crystal reports for HRPersonnel with On Line Training and Support. |
| e-HRP.Net for Web Self Serve (More on e-HRP.Net) |
e-HRP.Net Self Service Web Access Module provides a seamless and fully dynamic intranet and web access system for SDMS V HRPersonnel for Windows. It provides web access for employees, managers and administrators and includes:
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| e-Recruit.Net: On Line Job Applications (More on e-Recruit.Net) |
| e-Recruit.Net On Line Job Applications Web Tool allows job vacancies entered in the HRPersonnel “back office” to be posted immediately to your own website with the ability for potential applicants to search for the most suitable job available and to complete their applications online. The time and cost of processing job applications is therefore massively reduced as job data entered in the Windows product is immediately available on your recruitment web pages and data entered by job applicants is dynamically updated in the SDMS V HRPersonnel. |
| WorkGroup - Client Server Enterprise - Remote Desktop - VMWare - Citrix - Thin Clients and Hosted Cloud |
| We offer SDMS V HRPersonnel to meet all types of organisations with a wide range of Employees numbers from 50 employees or less to many thousands. Our Workgroup Editions provide from 1 to 5 users without a Network Server, while our Client Server and Thin Client editions offer solutions to Organisations with large numbers of users across a variety of work locations. This is scalable to our Full Client Server product with VMWare, Citrix Xen App or Windows Remote Desktop deployment to SDMS Hosted Cloud with hundreds and thousands of users. And of course can be combined with e-HRP.Net for employee and manager web self-serve. |
